Taking a Health Leave of Absence
Before you submit a formal HLOA request, it is important that you have information about the process and implications of taking a Health Leave of Absence. Please email firstname.lastname@example.org or make an appointment with the Health Leaves Coordinator, who can facilitate consultations with health care providers, Student Disability Services, and your academic program before granting a Health Leave of Absence. The Health Leaves Coordinator will also help you identify other logistical steps you may need to take as you leave the university.
Depending on your situation, you may wish to consult with one or more of the following:
- Student Disability Services disability access consultant
- Health care provider
- College student services/advising office
- The Office of Global Learning
- For Graduate Students:
- Graduate School assistant dean of student life
- Director of Graduate Studies
- Graduate Field Assistant
- Cornell Tech Wellness & Support Office
Once you have determined that you would like to request a Health Leave of Absence, please follow the steps listed below.
Step 1: Request HLOA
Complete the online Health Leave of Absence Request Form.
Step 2: Information about the Disability or Medical/Mental Health Reason for the Leave
You will need to provide information about the disability or medical/medical health reason for which you need a leave of absence within five business days of your HLOA request. There are three documentation options, which are listed below. Only one of the following forms of HLOA documentation is required.
- Cornell Health: If you are working with a medical or mental health provider at Cornell Health, you can ask them to complete the HLOA documentation. You will need to complete and upload the release of information (pdf) to your myCornell Health patient portal to allow Cornell Health Records to share information related to your HLOA with the Health Leaves Coordinator.
- External provider: Ask your healthcare provider to complete the HLOA reason for leave provider documentation (pdf) and return it to the Health Leaves Coordinator by fax or email.
- Personal statement: If you have not been working with a healthcare provider, or if you will not be able to obtain documentation within five business days, you can complete the HLOA reason for leave personal statement (pdf) and email it to the Health Leaves Coordinator.
HLOA documentation is also referenced during the return from HLOA process, and the Health Leaves Coordinator will confirm that the reason for the health leave has been addressed in the documentation of fitness to return.
- If you are planning to stay in U.S. or if you want to maintain your F-1 student visa status while you are on leave, you will need to obtain the HLOA documentation from a licensed medical doctor, doctor of osteopathy, psychiatrist, clinical psychologist, or psychologist.
- For leaves lasting more than one semester in duration, you will also need to provide updated documentation each semester indicating the need for a continuation of the HLOA in order to maintain status.
- The Office of Global Learning can only grant reduced course load for a maximum of 12 months.
- It is important that you talk with an immigration advisor in the Office of Global Learning about the impact of HLOA on your visa status.
Step 3: Academic Information
Your college/school may place academic conditions on your return based on curriculum sequencing, time to degree requirements, or academic actions that will be determined and communicated to you by the end of the term.
Your college/school and the University reserve the right to change a voluntary leave to a required leave or withdrawal if an academic or disciplinary review determines it appropriate.
Undergraduate and Professional School Students: The Health Leaves Coordinator will contact the appropriate advising unit for academic information related to your HLOA, which will be included in the HLOA approval letter.
Graduate School Students: The Graduate School will consult with your field to develop an academic plan for your leave and return. This plan will be communicated to you directly.
Step 4: Commit to the Leave
You will receive an email with a link to view your HLOA approval letter in Cornell Chatter. Please review this letter and the HLOA documentation carefully. The final step is to commit to the leave by clicking on the green button that appears below the letter in Chatter.
Once you commit to the leave, notifications will alert the relevant offices and individuals listed below that you are taking a leave of absence.
- Appropriate college/school registrar
- Your current instructors
- Office of the Bursar
- Cornell Health
- Housing Contracts Office
- Dining Contracts Office
- Student Health Benefits
- Office of Global Learning International Services (for international students only)
- Athletics (for NCAA athletes only)
Deadline to request a Health Leave of Absence
You may request a Health Leave of Absence at any time after you have commenced attendance at the university as part of a Cornell degree program. If the leave is for the current term, the last day of the term is the deadline. See Cornell Policy 7.1.
Duration of Health Leave of Absence
- You may not return from a leave within the semester that the leave was taken.
- The duration of the leave will depend upon the time you need for treatment and/or recovery and the resolution of academic conditions determined by your college/school.
- Each college may set a maximum duration for a Health Leave of Absence.
While you are on a leave of absence, you will not be registered with the University. Therefore, you will not be eligible for the privileges afforded to registered students, such as residing in University housing, accessing University resources, and receiving direct supervision by faculty members.
- Submission of a leave of absence request after the published deadline to drop classes will result in the “course withdrawal” notation (W) for classes that have not been completed. You will not be eligible to take an incomplete or receive a grade for a course when the effective date of your leave of absence precedes the class end date.
- You will receive a grade for any course that was completed prior to the leave of absence request date.
- A leave of absence request does not terminate in-progress academic integrity or other student conduct actions. All academic integrity and other student conduct infractions and actions remain part of your academic record.
- A notation on your transcript will indicate "Leave of Absence" for each semester that you are on HLOA
When you take a leave of absence, tuition charges may be reduced on a prorated schedule. The effective date of the leave of absence will determine your tuition liability for the semester.
- The Office of the Bursar can provide information about obtaining a refund if you purchased tuition insurance, including the A.W.G. Dewar, Inc. claim forms.
- Funded graduate students returning from an approved Health Leave of Absence within the four-year window retain any financial support remaining from their original offer of admission, as outlined in the Code of Legislation of the Graduate Faculty. Performing work associated with a fellowship or Teaching Assistantship constitutes academic activity and can impact the effective date of your leave of absence. It is important that you consult your Graduate Field Assistant before committing to the HLOA, so that you understand the impact of taking a health leave on your individual funding package.
- If you receive financial aid, it is important that you consult with a financial aid representative prior to submitting your HLOA request. The Office of Financial Aid website provides general information about Leaves of Absence and Withdrawal, but you will need to understand the impact of taking an HLOA on your individual financial aid package.
- If you receive loans to finance your education, be sure to ask a financial aid representative about the grace period before repayment of loans is required. Additional information is available on the Office of Financial Aid website.
Taking a leave of absence may have implications for an international student’s visa status. If you are on an F-1 or J-1 student visa, you will need written documentation from a medical doctor, doctor of osteopathy, psychologist, or clinical psychologist recommending a leave of absence or reduced course load for medical or mental health reasons. Immigration rules for a health leave of absence or reduced course load may not coincide with Cornell’s health leave requirements and limitations. Please contact the Office of Global Learning to discuss the impact of an HLOA on your visa status.
Generally speaking, you should have access to Handshake or other school-based recruiting systems, job postings (without campus interviews), and the Career Fair, but you will not be eligible to participate in campus recruiting (virtual or in-person). Individual appointments and attendance at some programs (even virtual ones) may be limited, depending on capacity in your college career office.